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Privacy policy

Protection of privacy

Name and address

The controller within the meaning of the General Data Protection Regulation (GDPR) and other national data protection laws of the Member States of the European Union as well as other data protection regulations is

German Cancer Research Center - Foundation under public law
Im Neuenheimer Feld 280
69120 Heidelberg
Heidelberg, Germany
Telephone: +49 (0)6221 420
E-mail: kontakt(at)dkfz.de
Website: www.dkfz.de

Name and address of the data protection officer

Data Protection Officer
German Cancer Research Center - Foundation under public law
Im Neuenheimer Feld 280
69120 Heidelberg
Heidelberg, Germany
Phone: +49 (0)6221 420
E-mail: datenschutz(at)dkfz.de

General information on data processing

1. Scope of the processing of personal data

We process personal data of our users only to the extent necessary to ensure the functions of the website or our content and services. We only process the personal data of our users after they have given their consent. In exceptional cases where prior consent is not possible for practical reasons or data processing is permitted by law, data may be collected.

2. Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for the processing of personal data, Article 6 (1) lit. a) GDPR serves as the legal basis.

For the processing of personal data that is necessary for the performance of a contract concluded with the data subject, this is done in accordance with Article 6 (1) lit. b) GDPR. This also applies to data processing operations that are necessary prior to the conclusion of a contract.

Insofar as the processing of personal data is necessary to fulfill a legal obligation to which our company is subject, this is done in accordance with Article 6 (1) lit. c) GDPR. In the case that the processing of personal data is necessary to protect the vital interests of the data subject or of another natural person, Article 6 (1) lit. d) GDPR serves as the legal basis.

If processing is necessary to safeguard the legitimate interests of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not prevail, processing is carried out in accordance with Article 6 (1) lit. f) GDPR.

3 Deletion of data and retention period

The personal data of the data subject will be erased or blocked as soon as the purpose of the processing no longer applies. In addition, data may be stored if the processing of this data is provided for by the European or German legislator or by regulations, laws or other provisions that are compatible with the regulations of the European Union. The data will also be blocked or erased if a retention period prescribed by the aforementioned standards expires, unless further storage of the data is necessary for the conclusion or performance of a contract.

Provision of the website and creation of log files

1. description and scope of data processing

Each time our website is accessed, our system automatically collects data and information from the system of the computer accessing the website.

The following data is collected:

  • Information about the type and version of the browser used
  • The user's operating system
  • The user's internet service provider
  • The IP address of the user
  • Time and date of access
  • Websites from which the user's system accesses our website

2. legal basis for data processing

The legal basis for the temporary storage of data and log files is Article 6 (1) lit. f) GDPR.

3. purpose of the data processing

The temporary storage of the IP address on the system is necessary to ensure the delivery of the website to the user's computer. For this purpose, the user's IP address must be stored for the duration of the session.

The data is stored in log files to ensure the functionality of the website. The data is also used to ensure the security of our IT systems. The data is not analyzed for marketing purposes.

The purposes also include our legitimate interest in data processing in accordance with Article 6 (1) lit. f) GDPR.

4. Duration of storage

The data is deleted when it is no longer required for the purpose for which it was collected. If data is collected for the provision of the website, it will be deleted as soon as the session has ended.

If data is stored in log files, it is deleted no later than seven days afterwards. The data may be stored for longer. In this case, the IP addresses of the users are deleted or changed in such a way that the customer accessing the website cannot be identified.

5. options for objection and removal

The data must be collected to ensure the functioning of the website and must be stored in log files to ensure the operation of the website.Consequently, the user is not granted the right to object in this case.

Use of cookies

1. description and scope of data processing

Our website uses cookies. Cookies are text files that are stored by the Internet browser on the user's computer system.When a user accesses a website, a cookie may be stored on the user's operating system.

This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is accessed again.

We use cookies to make our website user-friendly. Some elements of our website require the browser to be identified even after a page change.

2 Legal basis for data processing

The legal basis for the processing of personal data using cookies is Article 6 (1) lit. f) GDPR.

3. purpose of data processing

The purpose of using technically necessary cookies is to simplify the use of websites for the user. Some functions of our website cannot be used without the placement of cookies. For this purpose, it is necessary for the browser to be recognized even after a page change.

4 Duration of storage, objection options and removal from storage

Cookies are stored on the user's computer and transmitted from the computer to our website. As a user, you therefore have full control over the placement of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Previously placed cookies can be deleted at any time.This can also be done automatically.If you deactivate cookies for our website, you may not be able to use all the functions of the website in full.

Disclosure of personal data to third parties

As soon as your personal data is processed, you assume the role of data subject within the meaning of the GDPR and therefore have the following rights vis-à-vis the data controller

1. right of access

You have the right to obtain confirmation from the controller as to whether or not personal data concerning you is being processed by us.

If this is the case, you can request access to the following information from the controller:

  • The purposes of the processing of personal data;
  • The categories of personal data concerned;
  • The recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations
  • The envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period
  • The existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning you or to object to such processing;
  • The right to lodge a complaint with a supervisory authority;
  • If the personal data are not collected from the data subject, all available information about their origin
  • The existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject
  • You also have the right to request information as to whether your personal data is transferred to a third country or to an international organization. In this context, you have the right to be informed of the appropriate safeguards pursuant to Article 46 GDPR in connection with the transfer.

2. Right to rectification

You have a right to rectification and/or completion vis-à-vis the controller if the personal data processed concerning you is incorrect or incomplete. The controller must carry out the rectification without undue delay.

3. Right to restriction of processing

You may request the restriction of the processing of personal data concerning you under the following conditions:

  • You have contested the accuracy of the personal data for a period enabling the controller to verify the accuracy of the personal data;
  • the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead
  • the controller no longer needs the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defense of legal claims; or
  • you have objected to processing pursuant to Article 21(1) GDPR pending the verification whether the legitimate grounds of the controller override yours.
  • Where processing of personal data concerning you has been restricted, such data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or of a Member State.
  • If the restriction of processing is carried out in accordance with the aforementioned conditions, you will be informed by the controller before the restriction of processing is lifted.

4. Right to erasure

a) Obligation to erasure

You have the right to obtain from the controller the erasure of personal data concerning you without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:

The personal data concerning you are no longer required for the purposes for which they were collected or processed.

You revoke your consent to data processing on the basis of Article 6 (1) lit. a) or Article 9 (2) lit. a) GDPR and there is no other legal basis for data processing.

You object to the processing pursuant to Article 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21 (1) GDPR.

The personal data concerning you has been processed unlawfully.
The erasure of the personal data concerning you is necessary for compliance with a legal obligation in European Union or Member State law to which the controller is subject.
The personal data concerning you have been collected in relation to the offer of information society services referred to in Article 8 (1) GDPR.

b) Transmission of information to third parties

Where the controller has made the personal data concerning you public and is obliged pursuant to Article 17 (1) GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation and the technical specifications, shall take reasonable steps to inform the controller which is processing the personal data that you as the data subject have requested the erasure by such controller of any links to, or copy or replication of, those personal data.

c) Exceptions

The right to erasure does not apply if the processing is necessary

  • to exercise the right to freedom of expression and information
  • for compliance with a legal obligation which requires processing by European Union or Member State law to which the controller is subject or processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
  • on the basis of considerations of public interest in the area of public health pursuant to Article 9 (2) lit. h) and i) and Article 9 (3) GDPR;
  • for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) GDPR, insofar as the right referred to in a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
  • for the establishment, exercise or defense of legal claims.

5. Right to information

If you have exercised your right to rectification, erasure or restriction of processing vis-à-vis the controller, the controller is obliged to communicate any rectification or erasure of personal data or restriction of processing to each recipient to whom the personal data have been disclosed, unless this proves impossible or involves disproportionate effort. You have the right to be informed of these recipients by the controller.

6. right to data portability

You have the right to receive the personal data concerning you, which you have provided to a controller, in a structured, commonly used and machine-readable format. You also have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where the processing is based on consent pursuant to Article 6 (1) (a) GDPR or Article 9 (2) (a) GDPR or on a contract pursuant to Article 6 (1) (b) GDPR, and the processing is carried out by automated means.
In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. This must not adversely affect the rights and freedoms of others.
The right to data portability shall not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right to object

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) or (f) of Article 6(1), including profiling based on those provisions.

The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.

Where personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you may no longer be processed for these purposes.

In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications.

8. Right to withdraw consent to data processing

You have the right to withdraw your consent to data processing at any time. The withdrawal of consent does not affect the lawfulness of data processing based on consent before its withdrawal.

9 Automated decision-making, including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision

is necessary for the conclusion or performance of a contract between you and the controller

is authorized by European Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or

is made with your express consent.

However, these decisions may not be based on special categories of personal data referred to in Article 9(1) GDPR, unless Article 9(2)(a) or (g) GDPR applies and suitable measures to safeguard your rights and freedoms and legitimate interests are in place.

In the cases referred to in paragraphs 1 and 3, the controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.

10. Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.
The supervisory authority with which the complaint is lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Article 78 GDPR.